This how-to guide from BOSS contains precise and detailed steps and instructions, designed to be used by accounting practices looking to outsource their compliance work to offshore outsourcing firms and others who need it, helping them with the different options clients can choose to send BOSS their accounting work. The video was created to guide clients through the three different options of handing jobs to BOSS as quickly, easily and with as little stress as possible.
This guide will also have information useful to anybody facing the challenge of the security concern when handing accounting and bookkeeping jobs over to a third party. It will help alleviate client fears over work being seen by online intruders.
BOSS states that this accessible, easy to follow guide provides all of the information necessary to fully understand the topic to get the results they need.
The first of the how-to guide covers Working Online – Most of the data will be on clients’ servers or will be in the cloud in digital form. Any extra hard copy data that a BOSS virtual accountant or bookkeeper requires access to will then be scanned and saved on the clients server or, where the cloud system is being utilised, uploaded to the BOSS web server. Clients email a form describing the job they want worked on or if they prefer they can talk about it with their BOSS staff via Skype. Clients can incorporate instruction regarding the job including completion dates and the budget in hours. BOSS staff do the work online and then send an email to clients with a list of queries. Clients can either return answers via an email or chat over Skype. Clients are able to track the job status online at any time as BOSS gives them access to their cloud based Work Flow Max system. Then the BOSS team completes the job and sends off an email to confirm the job is done.
The second option is Working Offline – In the case of working offline, all hardcopy files are scanned by the clients and uploaded to the BOSS web server. Clients would export the client file from their general ledger, bookkeeping or tax software and upload that to the BOSS web server. Clients email a form outlining the job they want worked on or outline the job to their BOSS staff via a Skype call. BOSS downloads the data into the appropriate software and gets started working on the job. After the job is finalized all the working papers and the software files are then uploaded to the web server ready for clients to download back into their system. BOSS outsourced accountants then email the client letting them know the job is ready to review.
The third option is to use the Australian Taxation Office (ATO) Portal – To make the process a step easier, whether working offline or online, some BOSS clients choose to provide restricted access to the ATO portal and go as far as having BOSS lodge the tax returns on behalf of their firm. Clients can breathe easy knowing BOSS is a Practice Entity Member of the Institute of Chartered Accountants in Australia and New Zealand (CAANZ) as well as an Australian Registered Tax Agent – so all the work is always in safe hands.
When asked for more information about the guide, the reasons behind creating a guide on outsource accounting: How Does Accounting Outsourcing Work? Video Tutorial and what they hope to accomplish with it, Lee Court, Sales and Marketing Manager at BOSS (Back Office Shared Services) Pty Ltd said: “A big concern for firms before joining an outsourcing firm is peace of mind knowing their clients” work will be secure. BOSS has added security setup to make sure this process runs smoothly. And BOSS staff are not allowed to access email when inside the office to also ensure no work leaves the office.”
Accounting firms are invited to review the How Does Accounting Outsourcing Work? Video Tutorial online.
About BOSS, BACK OFFICE SHARED SERVICES PTY LTD
BOSS (Back Office Shared Services Pty Ltd) was founded in 2004 to provide skilled accountants and bookkeepers on a full-time, part-time and casual basis to commercial enterprises, accounting and financial services firms in Australia.
BOSS India is a subsidiary of BOSS Australia and runs just like an ultra-modern paperless Australian public practice because the Director and Accountancy Practice Principal, Peter Vickers, has been operating his own successful Australian public practice for over twenty years.
